Accounts

As employee you have 2 accounts:

• U-Account: Radboud University's account for several central university services. The U-account is also called RU-account. This is your main account. Every employee of the university has such account.
• ScienceAccount: Faculty of Science account to login to science machine and for you Science Email. This account is only available for people working at the Faculty of Science also known as the FNWI faculty.

An E-account is given in special cases as an alternative to an U-account:

• External phds/employees/contacts (without ru salary) don't get an u-account but they can register for a so called E-account at the central personal department.
• Students which are hired for educational support get an E-account to which a separate employee email address can be attached. An E-account email has like the U-account a domain @ru.nl, whereas a student email address has @student.ru.nl.

An S-account is a student account with a s-number and a @student.ru.nl email address. UPDATE: all new students will also get an @ru.nl email address.

Change password

• U-Account: https://account.ru.nl/PasswordChange or https://account.ru.nl/PasswordReset/
  For the U-account you are asked to change the password every year, otherwise, your account will be blocked.
  For the U-account it is important that you replace the RU password on a mobile device, often stored on the device to avoid having to log in every time, with the new password. Otherwise, an app that often polls your account for new items may cause your account to become blocked if it does that too often with a wrong password.

• ScienceAccount: https://diy.science.ru.nl/ChangePassword

Which login for which services?

Source: C&CZ

• With the RU login, you get access to some 100 RU applications, the most important ones are:
  • RU-email and RU-calendar
  • Printers: all Peage printers.
  • The RU Portal.
  • The RU brightspace electronic learning environment.
  • The RU application for employees to choose their flexible conditions of employment.
  • The RU mailservice, with @ru.nl and/or @student.ru.nl email (RU Exchange Outlook Web App email) The corresponding email address is John.Smith@ru.nl or J.Smith@student.ru.nl. University mailings will use this address. If you do not want to read your mail on this mail server, then have it automatically forwarded to a different email address. See the RU Mail manual on how to do this.
  • Wi-fi: the Eduroam wireless networks with username U-number@ru.nl.
  • Software: SURFspot, for relatively cheap software, often also for home use.
  • RU Intranet: RadboudNet.
  • BASS, the RU financial/logistic system (BASS-FinLog) and personnel system (BASS-HRM).

• With the faculty Science login you can use:
  • The Do It Yourself website to change your password and other settings of your Science account.
  • Science network disc space.
  • Linux login-servers.
  • Mail: Science mail. The corresponding email address ends in science.ru.nl, for example: J.Smith@student.science.ru.nl. Extra email addresses of the form John.Smith@student.science.ru.nl can be requested. Faculty mailings will use this address. It is possible, if needed, to automatically forward this mail to a different email address through the Do It Yourself website.
  • VPN (network access from home): the Science VPN service.
  • Wi-fi: the Eduroam wireless networks with username science-login@science.ru.nl.
  • Printers: the few C&CZ-managed accounted printers.

Former student as employee both s- and u-account

When a former student of the Radboud University becomes an employee then a confusing situation occurs:

• the former ru-account 'firstname.lastname@ru.nl' which is connect to its s-number (student number) stays his primary account
• a new ru-account 'firstname.lastname2@ru.nl' is made so it can be connected to its u-number. The email address 'firstname.lastname2@ru.nl' is an alias for 'firstname.lastname@ru.nl'.

Some background information to explain this. The u- and s-numbers originate from the systems of the personal department. If you are a student you are registered in their systems with a unique s-number. If you're an employee you get registered with your contract using an u-number. There are even e-numbers which are for external people which are guest here, but do not have a contract.

Some people had different functions within the university, and therefor got several u-, s- and e-accounts.

In the past the ICT department made for each u- and s- number a separate ict-account. However recently the university decided to let Microsoft host several legacy ict-systems like email and calendar (office), but also new systems like onedrive,sharepoint and teams.

For each account on this cloud service of Microsoft the university has to pay a licence. However this become to costly if the university had to pay several licences for the several accounts a single employee could have. Therefore they decided to assign one of the u-,e- or s- accounts as the primary ICT account, for which a license is payed. All the other accounts are only used for the administrative systems for the personals department(BASS), but not for ICT related services, like email, calendar, printing etc.. . For ICT related systems you always have to use your primary ICT account. In Microsoft Windows environments this primary account is designated by a User Principal Name (UPN), which is basically an account in email address format. For the Radboud University the UPN is of format firstname.lastname@ru.nl .